FAQ

What’s your pricing structure?

We start with a flat fee for all of our packages. Additional fees are due to increase in staffing needs, complex planning details like private homes, or travel. For partial and comprehensive planning, we do charge a percentage if you go over your intended budget that we all agree on. This is to be fair to all of us because when you go over budget, we need to commit more time for the wedding you’re dreaming about.

Please contact us through the contact page or email directly at hello@oliveandcoevents.com. We’ll send you our service guide, but you’ll receive an accurate quote during our initial video call.

How early do we need to book you?

In a typical year, we book most weddings 12-15 months before the date. However, we’ve planned a wedding in 3 months and we’ve worked with couples up to 24 months before their date.

Is there a minimum wedding budget you work with?

For partial and comprehensive planning, most couples who work with us have a budget starting at $100,000, but many couples have budgets higher than this. For our couples seeking event management, these budgets typically begin at $50,000. If your budget is lower, our costs likely aren’t a good fit for you. The exception to this is if you’re planning a smaller, more intimate event, so if that sounds like you, be sure to still reach out!

In saying this, developing a budget for a wedding is extremely hard. This is likely your first time planning a wedding and you may not understand wedding costs. If you’re unsure of where you fall, please still say hi and let’s talk about it!

What venues do you work at?

We travel anywhere!

Are you a good fit if you haven’t worked at our venue?

We love planning at venues we haven’t worked at in the past because we offer fresh perspective to the space. Don’t worry, we’ll do our research and get well educated on the property, which means site visits and asking questions from the property owner or venue coordinator.

What if you’ve already been to our venue numerous times?

We also really enjoy going back to venues we’ve been to because we know the space well. We know what works and what doesn’t and we have some special insight to offer!

Who will we be working with?

This depends! Our comprehensive planning clients work with Cassie (although the planning is a collaboration of the team’s efforts), but she also works with partial planning clients. You may also work with someone else on our team if you’re partial planning and you definitely will if you’re booking event management with us (meet us all on our about page)!

The planner leading your day is never a guarantee. Emergencies happen.

How do you conduct meetings?

We use Google Meet because we like to see you! It helps us feel connected, even when we’re far apart. Even before COVID we were using Google as a way to connect virtually. If you’re local to Portland, we love connecting in person for meetings.

What are your office hours?

We understand you’ve got a full schedule, so although we hold regular office hours 9:00 – 4:00 four days a week, we also offer evening meetings once a week and an occasional weekend opening. We take the weekends off from office hours because we’re either executing a wedding or simply enjoying time with our families!

Do you have a preferred vendor list?

There are definitely vendors we love working with! And when we begin planning together, we’ll share those trusted professionals with you. But of course, we work with everyone and we always look forward to meeting new vendors in the industry, whether it’s someone you’re bringing to us or someone we find for you!

Do you setup and breakdown decor?

Yes! Your wedding day is about a 14 hour day for our team. We believe in managing the entire event, so we can execute it exactly as we’ve discussed. Upon arrival, we’re there checking on the wedding party, getting tables in place for your other vendors, setting ceremony seating, and then moving to the styling of all personal design elements. After all your guests have left, we work with your catering team to tear down the day, so you aren’t left with any unexpected rental fees. We’re also reorganizing all your personal details, so they’re an easy pickup for you or a family member. We’re typically the last one out the doors at your venue.

We are thinking about hiring a planner, but what are your design preferences?

We absolutely love the design process. It’s an opportunity to imagine your wedding coming to life. Just writing about it, gives us chills. One bride recently said, “Ahhh, I love it all! It’s brought everything into focus…!”

We don’t have a specific design style. Your vision is ours. We design based on your hopes, your goals, and your personalities. A common request is for a wedding to feel coastal, but not nautical. We’re with you on that, trust me! But we are also happy to set aside any seaside vibes too when that’s not the right fit. In some cases, we blend two different preferences together into a cohesive plan. It’s our job to really find that style that lights you up inside!

Do I need a planner like Olive and Co. if I have an in-house venue coordinator?

We love this blog post explaining this question and we absolutely believe you need a planner even if you have a venue coordinator.

 

Let us know if you have any other questions!