FAQ

f.a.q.

  

What’s your pricing structure?

Please contact us through the contact page or email directly at hello@oliveandcoevents.com. We’ll send you our service guide, but you’ll receive an accurate quote during our initial video call. Many factors go into this, including venue location and type, guest count, and more.

 

How early do we need to book you?

In a typical year, we book most couples 12-15 months before their date. However, due COVID, we’re currently booking much further out. Please contact us now about your 2022 or 2023 wedding.

Is there a minimum wedding budget you work with?

For partial and comprehensive planning, most couples who work with us have a budget of at least $60,000, but our budgets for our event management couples typically begins at $35,000. Anything lower and our costs likely aren’t a good fit for you. The exception to this is if you’re planning a smaller, more intimate event, so if that sounds like you, be sure to still reach out!

In saying this, developing a budget for a wedding is extremely hard. This is likely your first time planning a wedding and you may not understand wedding costs. If you’re unsure of where you fall, please still say hi and let’s talk about it!

What venues do you work at?

We travel anywhere!

Are you a good fit if you haven’t worked at our venue?

We love working at venues we haven’t worked at because we offer fresh eyes to the space. Don’t worry, we’ll do our research and get well educated on the space, which means site visits and asking questions from the property owner or venue coordinator.

What if you’ve already been to our venue numerous times?

We also really enjoy going back to venues we’ve been to because we know the space well. We know what works and what doesn’t and we have some special insight to offer!

 

Will I be working with you directly or an associate?

You’ll either be working with Cassie, Becca, or Mattie (meet us all on our about page)!

The planner leading your day will be assigned at least 3 months before your wedding day, but typically earlier. On your day, we’ll have an appropriate number of assistants to help execute the day as well. 

Typically our comprehensive planning clients weddings are led by Cassie but the planning is a collaboration of the team’s efforts.

We never guarantee who the planner will be because life happens (for example, someone could be hurt, sick, or have a death in the family).

What are the differences between Signature Partial Planning (SPP) and Comprehensive Planning (CP)?

These are the major differences:

• Vendor Curation: With SPP, we provide help booking your design vendors and 1 non design vendor. In CP, we have unlimited time dedicated to finding your team with you.

• Logistics: With SPP, you’re taking the lead with this, but with CP, we’ve got all the logistical nuances covered (think: accommodations, bus transportation, electrical needs, etc.)

• Mailings: With SPP, we aren’t managing any of your mailings, but with CP, we’ll be stuffing, stamping, and mailing all your save the dates and invitations.

Essentially, CP covers everything, but SPP focuses on:

• Budget development,

• Vendor consult,

• A site visit and layout,

• Timelines,

• Design development and execution (including tracking and receiving orders), and

• Wedding day!

If I’m “from away,” how do we conduct meetings?

We use Google Meet because we like to see your face! It helps us feel connected, even when we’re far apart. Even before COVID we were using Google as a way to connect virtually. We also schedule phone calls as well.

 

What are your office hours?

We understand you’ve got a full schedule, so although we hold regular office hours 9:00 – 5:00, we also offer evening meetings once a week and an occasional weekend opening. We take the weekends off from office hours because we’re either executing a wedding or simply enjoying time with our families! We typically follow this schedule:

Monday – Friday: 9:00 – 5:00

* evening appointments on Wednesdays (subject to change).

* Fridays May – October, we end our office hours early due to rehearsal

Saturday: by appointment (November – April ONLY)

Sunday: by appointment (November – April ONLY)

Do you and your team members have other jobs or will you have the flexibility to be available for us?

Cassie and Becca plan weddings full time, but our other team members are in school or have another job.

Do you have a preferred vendor list?

There are definitely vendors we love working with! And when we begin planning together, we’ll share those trusted professionals with you. But of course, we work with everyone and we always look forward to meeting new vendors in the industry, whether it’s someone you’re bringing to us or someone we find for you!

Do you setup and breakdown decor?

Yes! Your wedding day is about a 14 hour day for our team. We believe in managing the entire event, so we can execute it exactly as we’ve discussed. Upon arrival, we’re there checking on the wedding party, getting tables in place for your other vendors, setting ceremony seating, and then moving to the styling of all personal design elements. After all your guests have left, we work with your catering team to tear down the day, so you aren’t left with any unexpected rental fees. We’re also reorganizing all your personal details, so they’re an easy pickup for you or a family member. We’re typically the last one out the doors at your venue.

We are thinking about hiring a planner for design or for full planning, what are your design preferences?

Omg, we absolutely love the design process. It’s an opportunity for you to really envision what your wedding will be like. Just writing about it, gives us chills. One bride recently said, “Ahhh, I love it all! It’s brought everything into focus…!”

We don’t have a specific design style. We design based on your hopes, your goals, and your personalities. A common request is for a wedding to feel coastal, but not nautical. We’re with you on that, trust me! But we are also happy to set aside any seaside vibes too when that’s not the right fit. In some cases, we blend two different preferences together into a cohesive plan. It’s our job to really find that style that lights you up inside! In general, we prefer photos that are brighter in color, but that doesn’t effect our design skills.

Do I need a planner like Olive and Co. if I have an in-house venue coordinator?

We love this blog post explaining this question and we absolutely believe you need a planner even if you have a venue coordinator.

 

Let US know if you have any other questions!